Accounting Assistant

KBW Financial has partnered with a well established organization based out of Middlesex County MA that is actively looking to add an Accounting Assistant to their growing team! The Accounting Assistant will report to the Controller, and assist with AP/AR, inventory, billing and other duties as assigned. The Accounting Assistant will perform the following:

Responsibilities:

• Process weekly payments, including ACH transactions, check runs, and posting customer payments and refunds
• Handle full-cycle accounts payable with three-way matching to ensure accuracy of invoices, purchase orders, and receipts
• Review freight invoices to verify weights and shipping details for billing accuracy
• Prepare and issue customer invoices for orders and parts, confirming PO accuracy for pricing, quantities, and freight charges
• Manage collections activity for outstanding balances and assist with account follow-ups as needed
• Track product returns and RMAs, confirming receipt, updating logs, and coordinating follow-up with sales reps or customers
• Oversee inventory tracking for offsite stock, “try-before-you-buy” programs, and trade show materials
• Support the company’s financing program by checking credit and references, preparing payment agreements, and coordinating with the President on approvals
• Monitor and order office supplies, and manage vendor relationships for services such as cleaning and supply procurement